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Free checklist
Is your business ready for the next phase of the E-Rechnung?
The free e-invoice checklist (E-Rechnung) for self-employed people, freelancers and small businesses in Germany.
Check in just a few minutes whether your business is prepared to receive, issue, process and archive e-invoices.
Free PDF · Sent by e-mail · No payment details required
KontoVexaThe E-Rechnung is not just for large companies.
Since 2025, what counts as an e-invoice for tax purposes in Germany has changed fundamentally.
A normal PDF is not automatically an e-invoice.
At the same time, businesses must already be able to receive e-invoices – and the next transition periods for issuing them are running out.
So the key question is not just: “Can I create an e-invoice?”
But:
Does the whole process work in my business?
The checklist covers your entire e-invoicing process
Receiving e-invoices
Is it clear where e-invoices are sent and who handles them?
Issuing e-invoices
Do you know when your business has to issue e-invoices?
ZUGFeRD & XRechnung
Can your system process structured invoice formats?
Archiving
Is the original data kept completely and traceably?
Internal workflows
Is it clear who checks, approves and handles errors?
Bookkeeping
Can invoice, booking, tax amount and receipt be traced later on?
Readiness score
How well prepared is your business?
The checklist contains 36 concrete checkpoints.
At the end you get your personal: E-invoice readiness score
Check now for freeYou see at a glance whether your business:
- needs to take action
- has a good foundation
- or is already very well prepared.
Why now?
2027 is the next important phase of the switch.
While transition rules apply to many businesses, the general transition period for certain invoice issuers already ends on 31 December 2026.
That is exactly why it pays to test your own process beforehand – not only when a customer asks for an e-invoice or an incoming invoice cannot be processed.
since 2025
Receive
Businesses in Germany must in principle be able to receive e-invoices.
until end of 2026
Transition
Paper invoices and – with the recipient’s consent – other electronic invoices such as PDF may still be issued.
2027
Next phase
Businesses with more than €800,000 turnover in the previous year must in principle issue e-invoices; below that, the transition lasts until the end of 2027.
from 2028
Everyone
E-invoices are in principle mandatory for all domestic B2B sales.
Source: German Federal Ministry of Finance (BMF), FAQ on the E-Rechnung (as of March 2026). Exceptions, e.g. for small invoices up to €250 and small businesses (Kleinunternehmer), still apply.
Where should we send your checklist?
36 checkpoints, readiness score and next steps – as a PDF in your inbox.
- 36 checkpoints
- Readiness score
- Free PDF
E-invoicing does not have to be complicated.
KontoVexa makes bookkeeping easier to understand for self-employed people and small businesses.
Invoices, e-invoices, expenses, receipts and tax overviews in one application – with an interface that adapts to your business.
- ZUGFeRD & XRechnung
- Multilingual interface
- Simplified mode
- Expenses & receipts
- EÜR, UStVA and ZM
- Traceable figures and receipts
German bookkeeping. In a language you understand.
You run your business in Germany – but that does not mean you have to understand complicated accounting terms without any explanation.
KontoVexa is multilingual and helps you handle your bookkeeping in a way that is easier to understand.
KontoVexa speaks
- Deutsch
- English
- Português
- Español
- Italiano
- Türkçe
- العربية
- Polski
- Français
The official German terms stay visible where they matter. You get the explanation in a language you understand.
Your accounting software should not be bigger than your business.
At the start, KontoVexa asks how your business works.
The simplified interface is then adapted to what you actually need.
You do not see 50 features you might need some day. You see what is relevant for your business first.
Try KontoVexa for freeFrequently asked questions
Is a PDF already an e-invoice?
No. Since 1 January 2025, a simple PDF is in principle not an e-invoice under the new rules. An e-invoice must be in a structured electronic format that allows electronic processing.
Does my business already have to be able to receive e-invoices?
For businesses in Germany, this requirement has applied in principle since 1 January 2025. According to the Federal Ministry of Finance, an e-mail inbox can be enough for simply receiving them.
Do I have to issue e-invoices in 2027?
That depends on your situation. General transition rules apply for 2025 and 2026. For invoice issuers with a previous-year turnover of up to €800,000, the transition period is in principle extended until the end of 2027.
What applies to small businesses (Kleinunternehmer)?
Small businesses under the Kleinunternehmer rule are exempt from the obligation to issue e-invoices. However, they must still be able to receive e-invoices.
Is the checklist tax advice?
No. It is a practical guide for reviewing your process and does not replace individual tax or legal advice.
Ready for the E-Rechnung?
Find out in a few minutes how well prepared your business is and which points you should still check.
36 checkpoints · Readiness score · Free PDF
Already ready? Try KontoVexa free for 30 days →